Your Guide to Microsoft 365: Part 1

Are you considering investing in Microsoft 365? Whether you already use the Microsoft Office Suite and are now thinking of switching, or considering whether to opt for this Microsoft product as your first Office tool, this blog will help you understand Microsoft 365 better. Learn what Microsoft 365 is all about in our two-part blog series.

What is Microsoft 365?

Let’s start with what Microsoft 365 is: a suite of Microsoft Office programs that includes email client, spreadsheet, presentation, document, calendar/reminder, collaboration and chat tools integrated with other online services such as email and SharePoint.

How is it different from traditional Office package?

Unlike retail or OEM versions of Office packages, Microsoft 365 is web and subscription-based. The applications can run in the browser and the aim is to store all your data in the cloud and retrieve it from there every time you need to access it. It is not necessary to install the applications on your computer, though you have the option to install it if you wish.

What are the benefits of Microsoft 365?

Web-based
Retail and OEM Office packages are installed on your computer and do not include cloud storage in the price. For individuals, when you store your data locally, there are chances of downtime and data loss if the hard disk becomes corrupted or fails and you have no backup. Also, you cannot access it unless you have access to the specific computer. In the case of a business with a client/server network, remote access the data on the server may require additional steps. Microsoft 365, on the other hand, is web-based and can be accessed from anywhere, as the data is not stored on any particular hard disk.

Basic login security is taken care of

Microsoft 365 uses encryption, so, in general, your data is somewhat safer than it would be on an unencrypted drive. However, to be truly secure, you will need to implement your own security measures of strong, unique credentials and multi-factor authentication. With these protections, Microsoft 365 is HIPPA and FERPA compliant, which makes it easier if you are operating in the healthcare or education sector. It should be understood, however, that backup and recoverability of data is limited and for true recoverability and protection against deletion or ransomware requires third-party utilities.

Stay tuned for part two of our blog, Your Guide to Microsoft 365: Part 2